There are multiple reasons why organisations may wish to change the expiration date on Microsoft Teams recordings, for example, if more users wish to view the recording than originally planned, or if the default expiration date doesn’t apply to a certain recording.
In this article, we’ll show you how to change the expiration dates in Teams, SharePoint and OneDrive.
Setting A Default Expiration Time In Microsoft 365 Admin Center
Open the Microsoft App Launcher and click Admin
This will direct you to the Microsoft 365 Admin Center
Under Admin Centers, locate Teams
Navigate to Meeting Policies under Meetings
Click Global Policies
Under Recording And Transcription, there is a default expiration time which can be changed freely
This option is available to company admin
Changing Expiration Dates Of Microsoft Teams Recordings In OneDrive
Open the OneDrive dashboard
Go to My Files > Recordings
Find an individual Teams recording that you wish to edit
Select the file and then navigate to the information icon (i) in the top-right corner of the page to open a Document Information Panel
There will be an Expiration Date dialogue box which is set by default to 120 days
You can then set this to whatever expiration date you like with the option to extend by 7, 30 or 60 days
This option is available to individual users
Changing Expiration Dates Of Microsoft Teams Recordings In SharePoint
Open the SharePoint dashboard
Go to Documents > Business Requirements > Recordings
Find an individual Teams recording that you wish to edit
Select the file and then navigate to the information icon (i) in the top-right corner of the page to open a Document Information Panel
There will be an Expiration Date dialogue box which is set by default to 120 days
You can then set this to whatever expiration date you like with the option to extend by 7, 30 or 60 days
This option is available to company admin
Changing Expiration Dates Of Microsoft Teams Recordings In SharePoint Streams
Open the chat in Teams from which the recording was taken
Click on the recording
This will open Streams in SharePoint where you’ll see an option to change the expiration date just under the video
The date can be extended by 7, 30 or 60 days, or can be set to expire on whichever date you choose
This option is available to the specific file owner
Managing Your Microsoft Teams Recordings
In both SharePoint and OneDrive, there is also an option to set no expiration date in order to keep the file forever. Microsoft will alert users when recordings are deleted giving the option to restore for 90 days after deletion.
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